FAQ’s
Q: What size are the booth spaces?
A: 10’ x 10’, unless you indicate on your application you can use an irregular size. Irregular space capability will enhance your chances for acceptance.
Q: Do you provide booths or tables or anything for rent?
A: Sorry, but no. The space fee is for your space only. You must bring all equipment, tables, canopies, table cloths, decorations, etc. that you need to participate. Sporting goods stores, Costco or others typically carry 10x10 tents for prices very close to what you can rent them for so just buy one.
Q: What if I do not have booth photos?
A: You must set up your booth somewhere, with your product in it, and take them. You will not be admitted into the show without photos.
Q: Do returning vendors need to send photos?
A: Yes, just a booth shot is enough, although you may want to include one product shot as well.
Q: What is a resale number/California State BOE permit?
A: It is a permit you must obtain from the California State Board of Equalization, that creates an account and authorization for you to collect sales tax on your goods which you then turn over to the state when you compile your reports to them. Go to: https://www.cdtfa.ca.gov
Q: Why do we have to attach our resale number and photos each year?
A: Because we receive thousands of applications each year and we do not have time to look up items that may or may not be there from previous years. It is therefore, very important that you comply, so we can spend our time processing your applications rather than looking up photos and resale numbers.
Q: What is a S.A.S.E.?
A: Self Addressed Stamped Envelope.
Q: How do you determine who gets in a show?
A: A variety of criteria are used, some of which are the following. Space availability/date of application, category of product, booth and product shots, commissions from previous years, vendor attitude, etc.
Q: When do we know if we got in or not?
A: Typically, you will receive a small card back from us indicating your status within a month of receipt of application. We do get backlogged sometimes. If you have not received a response card within a month, check with your bank and see if your payment went through. If your payment went through you were accepted. If not, we are either backlogged, or are holding your application for some reason. For example, we want to accept you into the show but are awaiting updates from the sponsor on quantity of final space quantities we may be getting.
If it has been a month, and your payment was not processed, leave a message at the office and we will usually get back to you within a few days as to status.
Q: Do you take credit cards?
A: Yes if you need to pay that way, although we don't prefer it. You will need to complete the appropriate credit card form either attached or in addition to your application and the fee is higher as you do not get the cash discount.
Q: When do our space assignments come?
A: We usually email the space assignments about 7-10 days before a show. These packets will usually include directions, space #, parking instructions and anything else we can think of that will help you be adequately prepared for the show. These packets are on our website as well (Show Info Page).
Q: Will we have electricity?
A: Not usually. Most of our shows are outdoors, and power is not generally available. There is power at the Napa show but you must request it.
Q: Where do we turn in our commissions?
A: Sunday afternoon you will receive a commission envelope from an EP staff person. They will tell you where the commission drop is, and it is also indicated frequently in your show packets.
Q: What is your cancellation policy?
A: Cancellations for arts & craft vendors should be submitted in writing, and received no later than 30 days prior to an event for any refund to apply. A $60 handling fee will be deducted per show, from the cash space fee price. If you cancel after the 30 day deadline, no refund will be issued. If you are cancelling within two weeks of start of show, we would appreciate it if you would also call the office at (530) 347-8040. Food vendors and sponsors receive no refund if they cancel as we turn away other vendors to provide these reservations to people.
Tips:
Q: What size are the booth spaces?
A: 10’ x 10’, unless you indicate on your application you can use an irregular size. Irregular space capability will enhance your chances for acceptance.
Q: Do you provide booths or tables or anything for rent?
A: Sorry, but no. The space fee is for your space only. You must bring all equipment, tables, canopies, table cloths, decorations, etc. that you need to participate. Sporting goods stores, Costco or others typically carry 10x10 tents for prices very close to what you can rent them for so just buy one.
Q: What if I do not have booth photos?
A: You must set up your booth somewhere, with your product in it, and take them. You will not be admitted into the show without photos.
Q: Do returning vendors need to send photos?
A: Yes, just a booth shot is enough, although you may want to include one product shot as well.
Q: What is a resale number/California State BOE permit?
A: It is a permit you must obtain from the California State Board of Equalization, that creates an account and authorization for you to collect sales tax on your goods which you then turn over to the state when you compile your reports to them. Go to: https://www.cdtfa.ca.gov
Q: Why do we have to attach our resale number and photos each year?
A: Because we receive thousands of applications each year and we do not have time to look up items that may or may not be there from previous years. It is therefore, very important that you comply, so we can spend our time processing your applications rather than looking up photos and resale numbers.
Q: What is a S.A.S.E.?
A: Self Addressed Stamped Envelope.
Q: How do you determine who gets in a show?
A: A variety of criteria are used, some of which are the following. Space availability/date of application, category of product, booth and product shots, commissions from previous years, vendor attitude, etc.
Q: When do we know if we got in or not?
A: Typically, you will receive a small card back from us indicating your status within a month of receipt of application. We do get backlogged sometimes. If you have not received a response card within a month, check with your bank and see if your payment went through. If your payment went through you were accepted. If not, we are either backlogged, or are holding your application for some reason. For example, we want to accept you into the show but are awaiting updates from the sponsor on quantity of final space quantities we may be getting.
If it has been a month, and your payment was not processed, leave a message at the office and we will usually get back to you within a few days as to status.
Q: Do you take credit cards?
A: Yes if you need to pay that way, although we don't prefer it. You will need to complete the appropriate credit card form either attached or in addition to your application and the fee is higher as you do not get the cash discount.
Q: When do our space assignments come?
A: We usually email the space assignments about 7-10 days before a show. These packets will usually include directions, space #, parking instructions and anything else we can think of that will help you be adequately prepared for the show. These packets are on our website as well (Show Info Page).
Q: Will we have electricity?
A: Not usually. Most of our shows are outdoors, and power is not generally available. There is power at the Napa show but you must request it.
Q: Where do we turn in our commissions?
A: Sunday afternoon you will receive a commission envelope from an EP staff person. They will tell you where the commission drop is, and it is also indicated frequently in your show packets.
Q: What is your cancellation policy?
A: Cancellations for arts & craft vendors should be submitted in writing, and received no later than 30 days prior to an event for any refund to apply. A $60 handling fee will be deducted per show, from the cash space fee price. If you cancel after the 30 day deadline, no refund will be issued. If you are cancelling within two weeks of start of show, we would appreciate it if you would also call the office at (530) 347-8040. Food vendors and sponsors receive no refund if they cancel as we turn away other vendors to provide these reservations to people.
Tips:
- Please do not expect us to come by your booth to check in with each of you. We do circulate the event throughout the weekend several dozen times, checking in with vendors randomly, on the overall well being of the event and vendors, but we don’t stop by every booth as it is impractical to do so.
- We do try and send staff or volunteers around to give potty breaks, but it is not always possible to send them at the times you may need them, so if you have a real need, or a serious concern during an event, please call us at 530-347-8040 and we will help you.
- We are often out of the office several days before and after a show. Many of these events take several days to mark, prep and cleanup, so please keep that in mind if you are trying to reach us in the office during one of these times.